- Presentations will be 15 minutes followed by a 3 min Q&A session. The symposium program is full,
so we request that all presenters adhere to the schedule.
- All speakers are requested to have their presentations available on a memory (USB) stick.
- A technician will be available at the Registration desk to assist speakers to upload their presentations. Powerpoint files must be named with the presenting authors family name and first name.
- All presenters are requested to present themselves 15 minutes prior to their session at the Symposium room to familiarize themselves with the audio-visual equipment.
- Authors presenting on Monday, 30 January 2023 during the first session must upload their presentations on Sunday, 29 January 2023 during the Welcome Function.
- Authors presenting on Wednesday must upload their presentations during the morning or afternoon tea/coffee breaks on Monday.
- Authors presenting on Thursday must upload their presentations during the morning or afternoon tea/coffee breaks on Wednesday.
e-Posters and flash presentations for posters
Flash poster presentations will be scheduled at the end of most sessions on Monday and Wednesday. ePosters will be available for upload for the duration of the symposium and a short period after the symposium.
Two files must be prepared for each poster:
a) E-Poster file
- Posters must be in a landscape orientation in A0 format.
- Poster must be submitted in PDF format and must be named with the presenting authors family name and first name.
- Title of the Poster: It is recommended to keep the title of the poster the same as in the submitted abstract. Slight modification which does not change the essence of the abstract is also acceptable.
- Your Information: The top of the Poster should display a photo of the author, and the following information in the lettering of 18 Bold (Arial): Title of your Paper, Name(s) of the Author(s) and Affiliation(s).
- Lettering: Kindly use both UPPER- and lower-case letters for general content, as all-capital text is difficult to read. It is recommended to use 14 Arial font style for the content of the poster.
- Make sure there is enough contrast between the colour of the text and the poster’s background.
- Text and presentation should be in ENGLISH only.
- Printed posters or photographs of printed posters will NOT be accepted.
Content of the Poster:
- Make sure that the specific sections (such as the background, methods, results, and conclusions) are easy to locate in the poster.
- Try to keep the text easy to read and concise. The poster should have a clear message, a logical layout and be easy to comprehend.
- Avoid the use of full sentences and rather use short text in bullet point format.
- Avoid using watermarks that may detract from the readability of your poster.
- Illustrations are the most important part of the poster and will attract the most attention. Colourful charts and graphs are the easiest to read. Explanatory illustrations should be used instead of text whenever possible.
- Use only static images and do not embed any videos or animation in your poster.
- Try to utilize the space on your poster as creatively as you can to attract the audience and make sure that the images are easy to understand.
b) Flash poster file:
- Flash poster presentations should be in a landscape orientation and must be prepared as a PowerPoint presentation (ppt or pptx files) with no more than 3 slides for each poster presentation.
The file must be named with the presenting authors family name and first name.
- Presentations should be prepared for use with Microsoft PowerPoint in a Windows compatible format. If made in another programme or in an earlier PowerPoint version, please make sure that it is compatible with PowerPoint on the symposium computers at registration.
- Text and presentation should be in ENGLISH only.
- Excessive use of organisation logos / advertisements is not advised.
- Review your presentation slide on a different computer from the one it was originally prepared on to ensure everything works properly.
- Slides (.ppt, .pptx) – max 30 MB
- All posters must display the contribution title, authors, and affiliations.
Both files (e-Poster and Flash presentation) must be uploaded to a website before the symposium – details
will be provided closer to the symposium date.
Flash poster presentations:
- We encourage the exchange of ideas, participation in discussions, and interaction with the audience.
- Poster flash talks are meant to be a VERY SHORT (3-minutes MAX, ONLY 3 slides maximum). The chairpersons will be instructed to ensure all speakers adhere to this limit.
- Do not spend time acknowledging all co-workers, institutes etc. This information is shown on your poster. The author should focus only on the main aim of the research and the key findings. The purpose of the flash talk is to stimulate the audience to download and view the poster and to discuss the research with the author during the breaks or social events.
- Arrive at least 15 minutes prior to the beginning of the session wherein your flash talk is scheduled.
- A student volunteer and session chairs will be available to assist you. Please, take this opportunity also to introduce yourself to the chairperson.